You’re CEO, ops manager and intern before noon. A dedicated VE takes the estimates, follow-ups, scheduling and admin so you can lead the business instead of doing all of it.
The reality
You quote the job, chase the payment, book the schedule and answer the reviews — then wonder why there’s no time to actually grow. The admin isn’t hard; there’s just no one but you to do it.
Quotes go out late and un-chased, so warm jobs go cold. The follow-up that wins the work is the first thing to fall off a busy day.
Invoices sit unsent and unpaid because chasing money is nobody’s favorite job — and your cash flow takes the hit every month.
Bookings, confirmations, reschedules and reminders all route through you. One missed message is a no-show or an annoyed customer.
The fix
One dedicated, trained Virtual Executive — not a pool, not a chatbot — owning the work that keeps you from growing.
How it runs — at no extra cost
No new SaaS bill. No per-seat fees. Every account includes Flow (a full project board) and Relay (a team messenger) — free forever. Your VE runs your entire workflow inside them, and you see everything in real time.
Every task, deadline and hand-off on one board you both see. Assign it, date it, watch it move from Pending to Done — without a status meeting.
Talk to your VE like they’re down the hall — threads, files and voice notes. Decisions happen here; the board keeps the record.
Flow and Relay are free forever inside Virtual Solutions — unlimited tasks, unlimited members, no credit card. The only thing you pay for is your VE.
What changes
Your VE takes customer comms, scheduling and the inbox. Nothing waits on you to reply.
Estimates go out same-day and get chased. Invoices are followed up on a schedule.
You’re leading, not clerking — with faster quotes, tighter collections and a calendar that runs itself.
Questions
Yes. VEs work in QuickBooks, Jobber, Housecall Pro, Calendly, Google Business Profile and your CRM. Whatever you run the business on, we train them on it in onboarding.
Only if you want them to. Most owners have the VE handle comms, scheduling and follow-up under the business name — customers just experience faster, more reliable service.
No. Flow and Relay are free forever inside Virtual Solutions. You run estimates, follow-ups, scheduling and reporting with your VE at no added subscription.
A local admin runs $55K+ all-in with taxes and overhead. A dedicated VE covers the same work from $989–$1,979/month — and the software to run it is included free.
Not quite your role?
Same dedicated VE, same free Flow & Relay workspace — tuned to a different business.
Transactions, CRM, listings & lead follow-up — run for you.
See the playbook →Reporting, coordination, proposals & invoicing — off your plate.
See the playbook →Support, listings, inventory & supplier comms — handled.
See the playbook →Scheduling, content, onboarding & invoicing — taken care of.
See the playbook →Book a free mapping call — we’ll show you exactly what your VE takes over, and set up your free Flow & Relay workspace.