Flow is the free project management tool built into Virtual Solutions. Plan work on a board, a list, or a calendar — then delegate it to your team and watch it move.
The problem
Nothing has a home. You can't delegate what you can't see, so everything routes back through you — and you become the bottleneck. Flow gives every task one place to live, so work moves without you chasing it.
Priorities live in memory and sticky notes. When you're out, everything stops. Nobody else can pick it up.
Tasks hide in email threads, DMs and spreadsheets. No one knows what's due, what's blocked, or who owns it.
You hand something off and it disappears. Without visibility you re-check everything — so you never really let go.
The overview
Flow organizes your business into Spaces and Lists. Every task has a home — and you see the same work three ways: a Kanban Board to move things across stages, a sortable List to power through, and a Calendar to see what's due and drag to reschedule. Assign it, set a due date, and it's off your plate — not out of sight.
Board view
See every task as a card in a column. Drag it from Pending to Working on it to Completed — the whole team sees the change instantly. It's the fastest way to run your week.
List view
Prefer a checklist? Flow's List view stacks every task in a sortable row with its status, assignee and due date — tick things off one by one and watch the day shrink.
Calendar view
Flow plots every task on a calendar by its start and due date. Something slipping? Grab it and drop it on a new day — the due date updates everywhere, instantly.
Everything else
Add dropdowns, dates, numbers or labels, and rename your columns — shape Flow to any workflow or niche.
Daily, weekly or fully custom recurrence with email reminders, so routine work never slips.
Log time against any task and see the week at a glance — perfect for delegated work.
Discuss a task in its own thread. Assignees get pinged in the bell and in Relay.
Land on what's due today and overdue across every workspace — and tick it done in one click.
A real-time bell for assignments, comments and feedback requests. Nothing gets missed.
Sharing & collaboration
A Flow workspace is yours to share. Add anyone by email and they can view, create and be assigned tasks — no accepting invites, no seat fees. Running several businesses? Keep a separate workspace for each, and share each with just the right people.
How to operate it
No setup call, no training. If you can make a to-do list, you can run Flow.
Sign in and Flow gives you a workspace named after you — one per business you run. No card, no trial timer.
Group work into Lists (Marketing, Ops, Finance…). Add tasks with a title, assignee, due date and any custom fields you need.
Share the workspace by email. Assign tasks and everyone sees the board update live — with a notification when it's theirs.
Start each morning on My Day: what's due, what's overdue, what's waiting on feedback. Drag, complete, delegate — done.
A repeatable way to hand work off in Flow — the same system our clients use to get out of the weeds.
No seat fees. No task limits. No 14-day countdown. Flow is included free with every Virtual Solutions account — because getting organized shouldn't cost you a subscription.
One connected workspace
Assign a task and your teammate gets pinged in Relay. Attach the SOP from Pages. One login, one team, three tools that talk to each other.
Create a free workspace in seconds — invite your VE or your whole team by email.